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Privacy Policy

Last updated: February 23, 2026

Video Notes (“we,” “us,” or “our”) operates the video-notes.co website and application. This Privacy Policy explains how we collect, use, and protect your information when you use our service.

Information We Collect

When you use Video Notes, we may collect the following information:

  • Account Information: Your name, email address, and password when you create an account.
  • Usage Data: YouTube video URLs you submit for processing, transcripts generated, notes you create, and your interactions with the chat feature.
  • Device Information: Browser type, operating system, IP address, and general location data for analytics and security purposes.

Lawful Basis for Processing

We process your personal data under the following legal bases as defined by GDPR Article 6:

  • Consent: Where you have given explicit consent for us to process your data for a specific purpose, such as receiving marketing communications.
  • Contract: Processing is necessary to fulfill our contract with you (for example, providing the Video Notes service after you create an account).
  • Legitimate Interest: Processing is necessary for our legitimate business interests, such as improving our service, preventing fraud, and ensuring security, provided these interests are not overridden by your rights.

How We Use Your Information

We use your information to:

  • Provide, maintain, and improve the Video Notes service.
  • Generate transcripts, summaries, and analysis of YouTube videos you submit.
  • Store your video library, notes, and chat history so you can access them later.
  • Communicate with you about your account, updates, and product improvements.
  • Monitor and analyze usage patterns to improve our service.

Cookies & Tracking

Video Notes uses only essential cookies that are strictly necessary for the operation of the service. These cookies:

  • Keep you signed in to your account across sessions.
  • Remember your preferences and settings.
  • Protect against cross-site request forgery (CSRF).

We do not use any third-party advertising or analytics tracking cookies. We do not serve targeted ads or participate in ad networks. Because we only use essential cookies, no opt-out mechanism is required. These cookies are necessary for the service to function.

YouTube Content

Video Notes processes publicly available YouTube videos that you choose to submit. We generate transcripts and analysis from these videos for your personal use. We do not download, store, or redistribute the video content itself. We are not affiliated with YouTube or Google.

Data Storage and Security

Your data is stored on secure servers. We use industry-standard encryption for data in transit and at rest. While we take reasonable measures to protect your information, no method of transmission over the internet is 100% secure.

International Data Transfers

Your data may be processed and stored on servers located outside your country of residence, including in the United States. When we transfer data internationally, we take appropriate safeguards to ensure your data is protected in accordance with this Privacy Policy and applicable data protection laws, including the use of standard contractual clauses where required.

Data Sharing

We do not sell, trade, or rent your personal information to third parties. We may share data with:

  • Service Providers: Third-party services that help us operate our platform (hosting, AI processing). These providers are bound by confidentiality obligations and process data only on our behalf.
  • Legal Requirements: When required by law, subpoena, or legal process.

Data Retention

We retain your data for as long as your account is active. If you delete your account, we will remove your personal data within 30 days, except where we are required to retain it by law. Anonymized or aggregated data that cannot identify you may be retained for analytical purposes.

Your Rights Under GDPR (European Users)

If you are located in the European Economic Area (EEA), the United Kingdom, or Switzerland, you have the following rights under the General Data Protection Regulation:

  • Right of Access: Request a copy of the personal data we hold about you.
  • Right to Rectification: Request correction of inaccurate or incomplete personal data.
  • Right to Erasure:Request deletion of your personal data (“right to be forgotten”).
  • Right to Restrict Processing: Request that we limit how we use your data.
  • Right to Data Portability: Request your data in a structured, machine-readable format, or ask us to transfer it to another service.
  • Right to Object: Object to our processing of your data based on legitimate interests or for direct marketing.
  • Right to Withdraw Consent: Where processing is based on consent, withdraw that consent at any time without affecting the lawfulness of prior processing.

Your Rights Under CCPA (California Users)

If you are a California resident, the California Consumer Privacy Act (CCPA) provides you with the following rights:

  • Right to Know: Request details about the categories and specific pieces of personal information we have collected about you, the sources of that information, and how it is used and shared.
  • Right to Delete: Request deletion of the personal information we have collected from you, subject to certain exceptions.
  • Right to Opt-Out: We do not sell your personal information. If this changes, you will have the right to opt out of the sale of your data.
  • Right to Non-Discrimination: We will not discriminate against you for exercising any of your CCPA rights. You will not receive different pricing or quality of service for making a request.

How to Exercise Your Rights

To exercise any of the rights described above, please contact us at support@video-notes.co. When submitting a request, please include:

  • Your full name and the email address associated with your account.
  • A description of the right you wish to exercise.
  • Any details that will help us locate your data.

We will respond to all legitimate requests within 30 days. In some cases, we may need to verify your identity before processing your request. If your request is complex or you have made multiple requests, it may take longer, but we will notify you of any delay and the reason for it.

Children’s Privacy

Video Notes is not intended for children under 13. We do not knowingly collect personal information from children under 13. If we become aware that we have collected such information, we will take steps to delete it.

Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes by posting the new policy on this page and updating the “Last updated” date.

Contact Us

If you have questions about this Privacy Policy or wish to exercise your data protection rights, please contact us at support@video-notes.co.